Carrier-invoice audit for freight brokerages
Every carrier invoice, checked against the rate con.
Send two mail exports. We check every carrier invoice against its rate confirmation and hand back the discrepancies for your team to confirm.
- No system access
- No model in the rules
- A person confirms every item
- Two archives receivedap.mbox + sent.mboxINGESTED
- Pre-flight check passed24 rate cons for 24 loadsSUFFICIENT
- Every invoice checked27 of 28 invoices matched · eight rules14 CANDIDATES
- Reviewed by a personnothing auto-confirmed$540.00 CONFIRMED
Preview · synthetic sample archive, not customer data.
The leak
Delivered. Invoiced wrong. Paid anyway.
Linehaul above the rate con
Small per load. Real across a quarter.
Accessorials nobody agreed to
Detention and lumper that never made the rate con.
The same invoice, paid twice
A resend with a new date looks like a new bill.
A remit-to that changed
New bank details, and nobody asked why.
How it works
Two exports in. A reviewed report out.
Your AP mailbox and your sent rate confirmations. Nothing connects to your systems.
Verdict
SUFFICIENT
Rate cons / invoices
1.00
FLOOR 0.60
Date coverage
0.92
FLOOR 0.80
Documents
48
58 PAGES · 0 QUARANTINED
| Archive | Role | Messages | Rate cons | Invoices |
|---|---|---|---|---|
| ap.mbox | invoice_mail | 24 | 0 | 24 |
| sent.mbox | ratecon_mail | 24 | 24 | 0 |
If the rate cons can’t cover the invoices, the run halts here and tells you exactly what to send.
Product preview — the pre-flight check. It stops the run if the rate cons can't cover the invoices.
Every invoice against its rate confirmation. Eight deterministic rules, no model.
R1 · Candidate for review
Linehaul variance
Invoice linehaul $1,391.24 vs rate con $1,191.24 — page 1 of each.
Exposure
$200.00
Carrier invoice
invoice_13.pdf · p.1- Load
- BRK50169
- Carrier
- Redwood Prairie Transport
- Linehaul
- $1,391.24
- Fuel
- $375.00
- Total
- $1,766.24
Rate confirmation
ratecon_BRK50169.pdf · p.1- Load
- BRK50169
- Carrier
- Redwood Prairie Transport
- Linehaul
- $1,191.24
- Fuel
- $375.00
- Total
- $1,566.24
Product preview — one finding — the two documents side by side, the difference highlighted.
Confirm or dismiss each candidate. Nothing is ever auto-confirmed.
Exception queue
14 candidates to review
Confirmed
$0.00
| Load · carrier | Rule | Exposure | Status |
|---|---|---|---|
BRK50169 Redwood Prairie Transport Inc | R1Linehaul variance | $200.00 | open |
BRK50208 Ridge Liberty Inc | R1Linehaul variance | $200.00 | open |
BRK50104 Cardinal Falcon Transport Inc | R3bReferenced charge amount variance | $100.00 | open |
BRK50273 Ridge Liberty Inc | R3Unreferenced line item | $85.00 | open |
BRK50247 Prairie Ridge Logistics LLC | R2Total arithmetic failure | $40.00 | open |
BRK50221 Iron Iron Trucking LLC | R4Duplicate or rebill candidate | $1,444.81 | open |
BRK50000 Blue Horse LLC | R5Carrier identity mismatch | — | open |
BRK50169 · Invoice linehaul $1,391.24, p.1 vs controlling rate con RC0013 linehaul $1,191.24, p.1.
Product preview — the queue. It works — click a row and clear it.
A one-page summary and a line-level CSV a controller can verify.
Variance for review
$625.00
Calculated items only
Exposure
$5,486.79
Duplicates · reported separately
Confirmed
$540.00
After a person reviewed it
| Rule | Count | Amount |
|---|---|---|
| R1Linehaul variance | 2 | $400.00 |
| R2Total arithmetic failure | 1 | $40.00 |
| R3Unreferenced line item | 1 | $85.00 |
| R3bReferenced charge amount variance | 1 | $100.00 |
| R4Duplicate or rebill candidate | 4 | $5,486.79 |
| R5Carrier identity mismatch | 4 | — |
| R7Missing or ambiguous load reference | 1 | — |
findings_reviewed.csv · summary_reviewed.md · events.csv — every row points at a page in the originals
Product preview — the summary. Only confirmed items make the headline.
What it's worth
The queue reports on itself.
Every audit shows how many candidates survived review, rule by rule.
Review metrics
Is the queue worth trusting?
Precision = confirmed ÷ (confirmed + dismissed), per rule.
| Rule | Decided | Precision |
|---|---|---|
| R1Linehaul variance | 2 of 2 | 100% |
| R2Total arithmetic failure | 1 of 1 | 100% |
| R3Unreferenced line item | 0 of 1 | 0% |
| R3bReferenced charge amount variance | 1 of 1 | 100% |
| R4Duplicate or rebill candidate | 3 of 4 | 75% |
| R5Carrier identity mismatch | 4 of 4 | 100% |
| R7Missing or ambiguous load reference | 0 of 1 | 0% |
NEVER AUTO-DISMISSED · R3 TURNS RED UNDER 20%
Product preview — illustrative review of the sample run.
Run your own numbers
Move the sliders.
Your numbers
Carrier overbilling you assume went uncaught
Your assumptions, not our claims.
What that’s worth
In the archive, for review
$104,000
Across 6 months, for your team to confirm.
Per month, going forward
$17,333
On $1,733,333 of carrier spend a month.
At 1,083 loads a month, you’d be on
Standard — $4,000/mo
One back-office coordinator ≈ $4,500/mo fully loaded
Covers the subscription 4.3× over before counting your AP team’s time.
Design partners: $2,000/mo, setup waived. Otherwise $3,000 setup.
Where we are
Auditing archives for a few design partners.
No case studies yet, and we won’t invent any. Every number on this page is your input or a labelled preview.
Good fit
- 200+ loads a week
- Carrier invoices arrive by email
- You can export two mailboxes
What we read
- .mbox
- .eml
- ZIP of PDFs
- Outlook / M365 export
- Gmail / Workspace export
- TMS rate-con export
Two sources: the AP mailbox and your sent rate confirmations. You export, we read.
Straight answers
The four questions we always get.
- Do you need access to my systems?
- No. You send two exports. Nothing connects to anything.
- What do I get back?
- A one-page summary and a line-level CSV. Every row points at a page in the originals.
- How do I know a finding is real?
- You don't, until a person confirms it. Every item is a candidate, and the report says so.
- What don't you check?
- Contract terms — detention schedules, fuel, quick-pay — unless you send the agreements. The report says what was and wasn't evaluated.
Next step
Book a 15-minute call.
Tell us how many loads you run. We’ll tell you whether an audit is worth it.